Copilot is Microsoft’s new AI assistant. We’re going to cover the different types of Copilot, how much it is, and some tips to help you start using it to boost your productivity.
What is Microsoft Copilot?
Free vs. Copilot for M365: Understanding Copilot’s Pricing
While Copilot offers a free version, it is essential to understand the differences between the free and Pro versions. The free version is accessible directly through Windows and provides AI-powered search.
For those seeking more advanced features and direct integration with Microsoft 365, Copilot for Microsoft 365 is the recommended option. Copilot for Microsoft 365 is a paid add-on and requires you to purchase 12 months upfront.
Using Copilot: Tips and Best Practices
Copilot Data Privacy Agreement
Unlike free generative AI tools like ChatGPT, Copilot will protect any private data you put into it. Copilot operates under your existing Data Privacy Agreement, meaning it will keep your information private. Although Copilot will respect your data privacy, follow your organization’s AI policy first. If your organization doesn’t want you to put any private information into Copilot, it’s more important that you follow your company’s policy.
Use Clear Prompts
For those using Copilot for through applications like Excel, PowerPoint, or Word, understanding the importance of prompts is crucial. Prompts refer to how questions are asked, or instructions are given to Copilot. Clear and specific prompts ensure accurate and relevant responses. This concept is akin to using ChatGPT, where the quality of the query significantly impacts the response quality.
How to Use Copilot for Microsoft 365 in Office Applications
Upon entering any Microsoft application such as PowerPoint, Word, or Excel, the Copilot icon is located on the Home tab of the ribbon. The icon’s color corresponds with the application being used, ensuring a seamless integration with the overall interface.
If the Copilot icon is greyed out, this indicates that the file is not saved in a cloud location. Ensure the file is saved to a cloud service like OneDrive or SharePoint to enable Copilot.
Using Voice Commands
Copilot allows for voice commands, making tasks quicker and more intuitive. Speaking commands can often be faster than typing, especially when working through complex tasks.
Prompting for Images
Copilot can generate images across various applications. Clear and specific prompts are crucial for accurate results, parallel to using AI tools like ChatGPT.
Copilot Is Evolving
Since its launch, Copilot has undergone several updates to enhance its performance and features. Microsoft continually works on improving its tools, and Copilot is no exception. These updates often introduce new functionalities and improve existing ones.
An important area of improvement has been in Microsoft Word, where Copilot’s capabilities have seen significant enhancements. These updates underscore the importance of staying current with software developments to maximize the benefits of using Copilot.
Whether opting for the free version or the more advanced Pro subscription, Copilot offers features that can significantly streamline workflow and boost productivity. Understanding how to effectively use prompts and staying updated with the latest enhancements will ensure the most is made of this powerful tool.
WATCH THE FULL VIRTUAL TRAINING
Most AI tools are fun to play with, but ultimately aren’t very useful. We believe Copilot will be the first AI tool that the everyday professional will actually get value out of. Watch the full virtual training for a preview of how Copilot can be used to transform the way you work with Microsoft.