Video Transcription

Turn a conversation into a meeting with a few clicks. Add audio, video and share your screen. To start a meeting, click the “meet now” button in an existing conversation to keep that conversation’s context. Enter a name for the meeting and select “meet now.” Select the names of the team members that you want to invite to a meeting. You can also type in a phone number, which is a good way to add people outside your organization that aren’t using Teams.

To share you screen, click the “share screen” icon to show your screen to other people in the meeting. Select “more options” to record the meeting. You’ll be emailed when the video is ready so that you can view, edit and share with others. In the meetings area you can view, schedule, and manage appointments and meetings in Microsoft Teams to keep your team on track. Switch to the agenda view to see your appointments and meeting for the day or work week, or the day view to see a visual calendar for the day. These appointments are synchronized from your Outlook calendar.

Select a meeting to see what the meeting is about, who’s attending, or to respond to the meeting if you haven’t already. To schedule a meeting, click the “schedule a meeting” button. Type in a meeting title and enter a location; an online meeting is created by default. Enter names in the “invite people” box to add them to the meeting. To invite someone that’s outside your organization, type in their email address—they’ll get an invite to join as a guest even if they don’t have Microsoft Teams.

New meeting screen in Microsoft Teams.

New meetings created in Microsoft Teams will automatically sync with your Outlook calendar.

Under “select a channel to meet in,” select the drop-down arrow to manage your meeting’s privacy settings. Select “none” to keep your meeting private. Select a channel to open the meeting to all team members. If your meeting gets posted in a channel, it’ll appear under the “conversations” tab. Team members can set agendas, share files or add comments.

About Aldridge

At Aldridge, our team of IT professionals can provide your business with the resources it needs to reach its potential. We put customer service first and deliver support and strategic planning that effectively manages your IT. Our approach relieves you of the hassle of technology management so you can focus on running your business. Contact an Aldridge representative to learn more about collaboration in Microsoft Teams and Office 365.

This blog is part of our series of blogs on IT design. Click the link to learn about IT design and why it’s important.