SharePoint is a part of the Office 365 suite from Microsoft that acts as a cloud-based hub for all of your company’s content such as documents, spreadsheets, presentations, images and more.
With SharePoint you can create, store and share content from wherever you are; view and work on documents online even without Office apps installed on your device; and share and collaborate effortlessly and securely with people inside and outside of your organization across PCs, Macs, and even mobile devices.
For example, you could create and edit a PowerPoint presentation on your desktop at the office and save it to SharePoint. Then, using just a link, you can share that presentation with a coworker to get feedback and even allow them to make changes to the presentation. They can view and edit the document right from their web browser.
Later on that evening, when a stroke of genius hits while binge watching the latest season of your favorite show, you can open the same presentation in PowerPoint on your iPad and add that final slide to complete your presentation.
The power of SharePoint lies in being able to access your company’s documents anytime from virtually any device, enabling you to work quickly and efficiently.
You can access documents in SharePoint through a web browser or through Office 365 apps like Word, Excel and PowerPoint.
Let’s start by looking at the SharePoint experience in a web browser. This is the most common way that people work with SharePoint. It’ll help give you a foundational understanding of how it works.
Navigate to your company’s SharePoint site using the web address you were provided. You’ll be required to enter your Office 365 account credentials, which should match your computer log-in credentials, in order to access SharePoint.
As I said before, your company’s SharePoint site is the hub for all of your content such as documents, spreadsheets and presentations. These documents are then stored in what’s called a library.
As you can see, we have a number of libraries. Libraries are not only used to organize files, but also for restricting access by using security groups to determine who should have access to what files just like a traditional network drive on the server that you’re probably accustomed to.
The navigation list on the left shows all of the libraries within the SharePoint site. Let’s dive into a library to see what it looks like.
As you can see, it follows a familiar file folder structure similar to Windows Explorer on your PC or Finder on your Mac.
If you hover over a file, you can see more information about it, such as who last modified it as well as a button to share and see more details like a preview.
If you click on a folder, you can see the contents within it. To go back one level, you can use the breadcrumbs here are the top to click on the location that you wish to go back to.
Now you know what SharePoint is, how it’s organized and how to navigate it.
At Aldridge, our team of IT professionals can provide your business with the resources it needs to reach its potential. We specialize in service and support, and can deliver a strategy that effectively manages your IT. Our approach relieves clients of the hassle of technology management so they can focus on running their business. Contact an Aldridge representative to learn more about how your business can leverage SharePoint, OneDrive, and Office 365.