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The Difference Between Managed Services & Outsourcing

October 6th, 2023 | IT Outsourcing, Managed IT Services

Companies are always seeking ways to streamline their operations, reduce costs, and improve efficiency. Two popular strategies that organizations often employ to achieve these goals are managed services and outsourcing. While both approaches involve the delegation of specific tasks or responsibilities to external providers, they differ in terms of scope, control, and engagement.  

The Difference Between Managed Services & Outsourcing 

Managed Services 

Managed services are a complete approach to outsourcing that goes beyond the traditional IT support model. Managed service providers (MSPs) take on the responsibility of proactively managing and maintaining various aspects of an organization’s IT infrastructure and operations. This can include services like network monitoring, cybersecurity, data backup, and even end-user support. 

Key characteristics of managed services include: 

  1. Proactive Approach: Managed service providers take a proactive stance, continuously monitoring and managing systems to prevent issues before they become critical. This reduces downtime and keeps operations running smoothly. 
  2. Predictable Costs: Managed services are typically billed on a subscription or fixed-fee basis, making it easier for businesses to budget for IT expenses.  
  3. In-Depth Expertise: MSPs are specialists in their field and bring a deep level of expertise to the table. They stay up-to-date with the latest technologies and best practices, ensuring your systems remain secure and efficient. 
  4. Scalability: Managed services are flexible and can easily scale to accommodate your organization’s evolving needs.  
  5. Strategic Alignment: Managed service providers align their services with your business goals, helping you leverage technology to achieve your objectives. They act as strategic partners rather than mere service providers. 


Outsourcing, on the other hand, involves contracting external parties to perform specific tasks or functions that are not considered core competencies of the organization. While outsourcing can encompass a wide range of services, it typically involves delegating tasks such as customer support, manufacturing, accounting, or software development to third-party vendors. 

Key characteristics of outsourcing include: 

  1. Task-Centric: Outsourcing is task-centric, focusing on specific functions or processes that can be separated from the core business. This allows organizations to concentrate on their core competencies. 
  2. Cost Efficiency: Outsourcing can often result in cost savings, as organizations can leverage the economies of scale and specialized expertise of external providers. This is particularly beneficial for labor-intensive tasks. 
  3. Reduced Control: When outsourcing, organizations relinquish a degree of control over the outsourced tasks to the service provider. This can be a disadvantage in situations where tight control is necessary. 
  4. Limited Flexibility: Outsourcing contracts may have fixed terms and costs, making it less flexible than managed services when it comes to adapting to changing business needs. 
  5. Specific Service Level Agreements (SLAs): Outsourcing agreements typically include detailed SLAs that define the scope of work, quality standards, and timelines. These SLAs are critical for ensuring that the outsourced tasks meet expectations. 

Choosing Between Managed Services and Outsourcing 

The decision to opt for managed services or outsourcing depends on the specific needs and objectives of your organization. Here are some considerations to help you make the right choice: 

  1. Value Proposition: If a task is not central to your core value proposition and can be handled more efficiently by specialists, outsourcing may be a suitable option. Related | How to Identify Your Value Proposition 
  2. Proactivity vs. Reactivity: If you want a proactive approach to managing critical IT functions, managed services are a better fit. If you prefer a more hands-off, reactive approach, outsourcing might be sufficient. 
  3. Control: Assess how much control you want to retain over the tasks being delegated. Managed services offer more control, while outsourcing often involves relinquishing some degree of control. 
  4. Scalability: Consider your organization’s growth potential. Managed services are often better equipped to scale your needs, while outsourcing contracts may require renegotiation. 
  5. Budget: Examine your budget constraints. Managed services typically involve predictable, ongoing costs, while outsourcing can offer more flexibility but may have variable expenses. 

Managed services and outsourcing are smart strategies that businesses can use to make their operations smoother, save money, and work more efficiently. Knowing the main differences between these two options is crucial for making decisions that fit your company’s goals. Whether you go for managed services to get all-around IT help and work closely with experts or choose outsourcing to get jobs done more efficiently, both can be great ways to succeed in today’s competitive business world. 

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If this sounds like something you’re interested in, take a look at Aldridge IT Outsourcing to see how we can assist you today. We’re here to help!