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Your Microsoft 365 Data is At-Risk Without SaaS Backup

March 30th, 2023 | Microsoft 365

In recent years, Software as a Service (SaaS) has become an increasingly popular way for companies to access and manage their software applications. One of the biggest players in the SaaS market is Microsoft, with its suite of cloud-based productivity tools known as Microsoft 365. However, many businesses may not realize that without using Microsoft SaaS, their Microsoft data is not fully protected. 


Why your Microsoft 365 data is at-risk without SaaS Backup:

Unreliable Data Backups 

Microsoft data backups are a crucial part of data protection, but they can be unreliable without SaaS backups. While Microsoft does provide data backups for its suite of cloud-based productivity tools known as Microsoft 365, these backups have limitations. For example, Microsoft 365 backups are typically only retained for a limited period, such as 30 days, which may not be sufficient for businesses with longer retention requirements. Additionally, Microsoft backups may not be able to recover specific files or folders, making it difficult to recover data in a granular manner.  

Relying solely on Microsoft backups may leave businesses vulnerable to outages, as Microsoft data centers can experience downtime or disruptions. By using SaaS backups in addition to Microsoft backups, businesses can ensure that their data is fully protected and recoverable, even in the event of a prolonged outage or other unforeseen circumstances.  

Vulnerable Security 

While Microsoft provides robust security features for its suite of cloud-based productivity tools, including multi-factor authentication and advanced threat protection, no security system is foolproof. Malware attacks, accidental deletion, and other factors can still lead to data loss or corruption. Additionally, malicious actors may attempt to bypass Microsoft’s security features, leaving businesses vulnerable to cyber-attacks.

By using SaaS backups in addition to Microsoft security features, businesses can add an additional layer of protection against data loss and cyber-attacks. SaaS backups ensure that data is regularly and automatically backed up to a secure cloud-based location, making it easier to recover data in the event of a security breach or other data loss event.  


Microsoft offers compliance features to ensure that businesses can meet industry-specific regulations and standards, such as HIPAA or GDPR, there are still risks of non-compliance due to accidental deletion, data corruption, or other unexpected events. Without SaaS backups, businesses may struggle to demonstrate compliance or fail to meet audit requirements, which can result in hefty fines and legal repercussions.

SaaS backups can help businesses maintain compliance by ensuring that data is always up to date and recoverable. SaaS backups also often provide compliance-friendly features, such as encryption and secure data retention policies. By using SaaS backups in conjunction with Microsoft compliance features, businesses can reduce the risk of non-compliance and ensure that they are meeting their industry-specific regulatory requirements.  

Difficulty Collaborating 

Collaboration tools, such as Microsoft Teams and SharePoint, rely on data sharing and access to work effectively. In the event of data loss or corruption, collaboration can be disrupted, leading to delays and potentially lost productivity. Additionally, collaboration may require access to specific versions of data, which may not be readily available without a comprehensive backup solution.

SaaS backups can ensure that data is regularly and automatically backed up, making it easier to recover in the event of data loss or corruption. This can help reduce downtime and ensure that collaboration efforts are not disrupted.  

Complex Scalability 

As businesses grow, they generate more data, which can become increasingly difficult to manage and protect. Traditional backup solutions may struggle to keep up with the demands of larger data volumes, leading to longer backup times and increased costs. Additionally, traditional backup solutions may require businesses to purchase and maintain additional hardware to accommodate the growing data volumes, adding further costs and complexity.  

SaaS backups can help businesses scale more easily by providing a more scalable and cost-effective backup solution. SaaS backups typically use cloud-based storage, which can easily scale up or down depending on the business’s data volume needs. This can help reduce costs and simplify backup management as businesses grow.  

SaaS backup can protect vital Microsoft applications


Microsoft SaaS provides many benefits for businesses using Microsoft 365. However, businesses must also remember that SaaS applications are not immune to data loss. This is why SaaS backup is crucial for protecting vital Microsoft applications such as OneDrive for Business, Exchange Online, Teams, and SharePoint. By using SaaS backup solutions, businesses can ensure that their Microsoft data is fully protected and recoverable in the event of data loss or corruption.  

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